This improvement reduces administrative overhead by replacing manual expense processing with an efficient self-service system. Employees can easily submit and track their expenses, while the flexible setup allows for tailored categorization based on organizational needs. The result is a streamlined, user-friendly process for both employees and employers.
Feature Overview - Key functionalities
Employees can submit claims for eligible out-of-pocket business expenses (e.g., parking, meals, and supplies) via the Alleo mobile app.
Employer can configure "cost dimensions" (categories) within the Alleo Portal, allowing for tailored expense tracking (e.g., 'Travel', 'Meals', 'Supplies').
Cost dimensions can be customized with both Dutch and English names to support a multilingual workforce.
Employers can designate dimensions as either required or optional for claim submissions.
Employees can attach receipts or supporting documentation directly to their claims.
Approved claims are exported by administrators, similar to budget reimbursements, to facilitate reimbursement processing.
Permissions required for managing Requests
To access and manage requests in the Alleo Portal, an HR manager must have the following permissions enabled:
Access to the portal
Budget Requests
View – Allows the manager to view submitted requests.
Edit – Allows the manager to approve or reject requests.
Setup & Configuration
To enable the business expense feature contact your Customer Success Manager or admin-support@alleo.nl.
Once the feature is enabled, you’ll need to configure dimensions - these are the fields employees are required (or optionally allowed) to fill out when submitting a business expense request.
Configure dimensions in the Alleo portal
Click the "Dimensions" tab.
Select "Create Dimension."
Enter the dimension name in the appropriate language(s) (Dutch and/or English).
Specify whether the dimension is required or optional for submissions.
Enter dimension options.
What happens when employee submits a business request?
An HR manager with requests approval rights in the Alleo Portal will receive an email notification when a request is submitted.
The request will appear in the Alleo portal for review and processing.
Once reviewed, employee will receive an email and mobile push notification.
To check requests
Navigate to the "Manage > Requests" page in the Alleo Portal.
Click the "Business Expenses" tab.
Exporting claims
HR managers can filter and export requests in CSV/XLSC format.
💡 Need more help? Get in touch!
💬 Live chat support - Click the 
icon or Help in the Alleo Portal
✉️ admin-support@alleo.nl