In this article, we outline the types of invoices you, as a customer, will receive from Alleo. Alleo issues two types of invoices:
License Fee Invoice
This invoice covers the fees for our platform and software licenses.
Issued by Alleo B.V.
Budget Invoice
This invoice includes platform transactions and budget prepayments.
It applies only when budget allocations are made within the Alleo platform.
Issued by Alleo Platform Transactions B.V. to safeguard prepaid budgets. These invoices are issued by a separate legal entity called to ensure these budgets cannot be claimed by third parties in the event of any business continuity issues at Alleo B.V.
License fee invoice
Once the contract is signed between Alleo and your company, the initial license fee invoice will be sent out. This invoice includes the prepayment of the license fees for the first contract year, unless otherwise agreed.
If throughout the contract period the number of prepaid licenses is exceeded, an additional license invoice is sent in which the additional license costs are billed for the remainder of the contract period.
Budget invoice
If you make use of one of the Alleo products that involves budget spending (e.g. Flex Benefits, Gifts & Celebrations, Rewards), budget invoices will be sent on a monthly basis containing Alleo platform transactions of your employees.
Allocated budgets in Alleo can either be prepaid or postpaid, typically the following applies:
Product | Type |
Flex Benefits - Employer Contribution | Prepaid |
Flex Benefits - Tax Free | Postpaid |
Rewards | Prepaid |
Mobility | Postpaid |
Gifts & Celebrations | Prepaid |
Depending on the budget type, prepaid or postpost, the structure of the Budget invoice will differ, as outlined below.
Prepaid Budgets
For Prepaid budget invoices the following line items can apply:
Budget (allocations): Budgets assigned on the first day of the month, to capture any monthly recurring budgets.
Budget correction: Budgets assigned between the 2nd and last day of the previous month.
Settlements: these amounts are in minus, as these prepaid budgets flow back to your company.
Offboarding settlement: Leftover budget in the previous month after an employee has been off-boarded.
Expenses settlement: Budgets spent via the expense feature in the previous month.
Budget refunds settlement: Refunds/cancellations of assigned budgets in the previous month.
Internal benefits settlement: Budget spent on internal benefits in the previous month.
Carryover limit settlement: Budgets of the previous month that have been deducted due to a monthly carry over limit (savings limit). This carryover limit is optional, based on the requirement of the employer.
Budget actuals: These lines show the spend on benefits of the previous month per VAT category.
Budget actuals correction: As budgets have been prepaid for, this line is included to convert prepaid budget into spent budget, without impacting the payable amount.
Example Prepaid Budget invoice:
Postpaid Budgets
Budget actuals: These lines show the spend of the previous month per VAT category.
Example Postpaid Budget invoice:
